Supplier invoice verification
Every invoice checked before it's paid.
Suppliers keep emailing invoices exactly as they do today. CostCode reads every line, checks it against the rates you agreed, and holds anything wrong before the money leaves, with the evidence attached.
No change for your suppliers · Evidence with every hold · A person always presses send
Where the money leaks
Four ways you're overpaying today.
Off-agreement rates
Billed above the schedule you negotiated: last year's price, the wrong break tier, or list instead of trade. CostCode compares against the agreement that applied on the invoice date.
Duplicates
The same invoice arriving twice, weeks apart. The same item billed twice on one invoice. Both slip past a busy accounts team; neither survives a hash and a line comparison.
Arithmetic and GST
Lines that don't multiply, totals that don't add, GST that isn't ten per cent. Small each time, constant across thousands of lines.
Redirected payments
An invoice that looks entirely normal, from an ABN that isn't your supplier's. Flagged high severity, never auto-dismissed, caught before the payment run.
How it works
Forward the email. That's the whole integration.
- 01
Invoices arrive
Suppliers email your dedicated address, or your accounts inbox forwards automatically. Duplicates are rejected at the door.
- 02
Every line is read
Lines are extracted and matched to real products. 90mm and 100mm never get confused, because dimensions are checked structurally rather than by how similar the text looks.
- 03
Every rate is checked
Against your agreed schedule, your own purchase history and your other projects. Arithmetic, GST and ABN on the way through.
- 04
You decide
Held invoices show the evidence beside the original document. One click drafts the supplier query, and a person always presses send.
Ask it anything
Every invoice you've ever had, in one place you can just ask.
Once every line of every invoice is read and checked, the answers are already sitting there. Ask in plain English and get the number, along with the invoices it came from.
- How many invoices are on hold from our reinforcing supplier?
- What did we pay for 32MPa on Riverside last quarter?
- Which suppliers have gone up the most this year?
- What have we recovered since June?
It never makes a figure up. Every number comes out of your own records, and each one is a link straight to the invoice behind it, so you can check us.
How many invoices are on hold from Southline Reinforcing?
Three invoices are on hold, with $4,182.60 of open findings between them.
3
Two more of their invoices have lines nobody could check, so they are not counted here.
How it stays honest
Honest about what it can't check.
A line with no agreed rate and no history shows as unverified. It never quietly passes. Telling you plainly that five lines couldn't be checked is exactly what makes the other nine credible.
Evidence, not opinions
Every hold carries the agreed rate, the billed rate and the document it came from. Nothing is asserted without a source.
Nothing sends itself
No supplier ever hears from CostCode without a person reviewing it and pressing send. That is enforced in the database, not by policy.
Every action on the record
Holds, overrides and dismissals are recorded with a name, a timestamp and a typed reason. When someone asks in six months, the answer exists.
Start with a silent pilot
Prove it on your last twelve months.
Before you change anything about how you pay, CostCode runs silently over your invoice history. No supplier hears from us. No workflow changes. You get one answer: what would it have caught?
- Forward your last twelve months of invoice emails. That's the setup.
- Every duplicate, arithmetic slip and off-rate line, itemised
- The findings are yours to chase, whether or not you continue
Stop paying invoices nobody checked.
Start with the silent pilot: your last twelve months of invoices, checked, itemised, and yours to act on.
Get started